Payroll News

2012 Payroll Year End

All year-end bonus payrolls or adjustment runs must be processed before December 31, 2012. Any changes you request after your last payroll is processed for the year may be subject to additional payroll processing fees and/or penalties assessed by federal and state government agencies. You will be responsible for any of these fees or penalties.

W-2s are scheduled to be available for pickup or delivery the week of January 21, 2013. So that we will meet your needs, please complete and return via FAX or mail the W-2 delivery instructions to our office as soon as possible.

The due date to have the 2012 W-2 forms to your employees is January 31, 2013. You should also make your employees aware that only taxable wages print on the W-2 form. Therefore, when employees match their check stub to the form, they must consider pre-tax benefits in arriving at the amounts on the W-2.

You should keep employee copies of W-2s for four (4) years if you are unable to locate the employee.

Thank you from the entire ECCA payroll team for giving us the opportunity to fulfill your payroll processing needs.

Year End Forms

• 2012 Year End Check List

• Third Party Sick Pay

• Hold Authorization for 2012 W-2s

• W-2 Delivery Instructions

• 1099 Processing Instructions

Year End Important Dates

December 31, 2012

• W-2 Hold Authorization forms due
  
• Any payroll bonus and year-end adjustment runs must be processed by this date.
  
• 1099 instructures are due to ECCA.
  

January 21, 2013

• W-2s and 1099s will be ready for delivery/pickup.
  

January 31, 2013

• W-2 forms are due to eployees no later than this date.

Earned Income Tax Returns

Please read this letter from Berkheimer Tax Administrator in regards to earned income tax returns and ACT-32.

What to do if your Employer Does Not Provide You With a W-2

Contact Your Employer

Federal law requires your employer to provide you with a W-2 by January 31 of each new year. If you do not receive your W-2 by this deadline, contact your employer immediately.

Double-check the address your employer has on file for you to ensure that he sent your W-2 to the correct address. Your employer must send you a duplicate W-2 to your correct address within two weeks.

Estimate Your W-2 Amounts

If you do not get your W-2 from your employer, you will need to estimate your wages and tax withheld for the year before you can ask the IRS for a replacement W-2.

To estimate these amounts, look at your last pay stub for December. Multiply the wages listed on this pay stub by the number of times per month you get paid.

For example, if you made $900 before taxes and get paid twice a month, multiply $900 by 2. Multiply this total by 12 to estimate your wage amount over 12 months. Repeat this process for your taxes withheld.

When to Contact the IRS

Contact the IRS only if you have attempted to obtain your W-2 from your employer without success. You cannot request a duplicate W-2 from the IRS before February 16.

The IRS will ask you for information such as your employer's name and address as well as for your personal information. You will need to provide the IRS with your estimate of your wages and taxes withheld for the year.

Use Substitute W-2

If you do not receive a new W-2 from the IRS by the time you are ready to file your taxes, use Form 4852 as a substitute W-2 form.

Put your personal information; the name and address of your employer; and your estimate of your wages and taxes withheld on this form. You must also state on this form that you contacted your employer and the IRS regarding this issue.

Use the amounts on Form 4852 to complete your tax return. If you receive your W-2 after filing your taxes, amend your tax return to reflect the exact amounts by filing form 1040X.

Pennsylvania ACT 32

For information regarding Pennsylvania ACT 32 and the Certificate of Residency form, please visit this page.